Human Resources Assistant

Location US-NY-Rhinebeck
Posted Date 2 weeks ago(3/1/2018 4:58 PM)
Job ID
# Positions
ArchCare at Ferncliff NH
Experience (Years)
Human Resources
Work Days Per Week
Shift Start Time
9:00 AM
Shift End Time
5:00 PM
# Hours


Reporting to the Director of Human Resources, this position will assist in the coordination and management of Human Resources Services at Ferncliff Nursing Home. 


  • Ensure a high level of service to all constituents.      
  • Receive visitors, inquire as to their needs and/or direct to appropriate HR staff. Answer telephone, screen calls, take accurate messages and provide general information.
  • Handle incoming faxes and mail correspondence; open and date stamp mail, review, sort, distribute as necessary.
  • Respond promptly to various information requests, such as mortgage, housing, social security, employment and other verification requests. Retrieve information for subpoenas, audits, references, case preparation, complaints and litigation.
  • Prepare and collate new employee files; ensure that all necessary paperwork is completed as part of the new hire process (i.e. I-9, statutory clearances). Follow-up on all references and other competency assessment. Ensure that new hires are scheduled for appropriate orientation: monitor attendance.
  • Review new hire employment file to ensure completion and accuracy of records.
  • Ensure all necessary documents are in personnel files.
  • Oversee access to employee personnel records; ensure appropriate retrieval and filing procedures. Responsible for filing all work related documents. Manage filing system, as necessary.
  • Accurately process all necessary employee hires, transfers, changes in salary, department, position, personal information and LOA status. Ensure accurate position codes, benefit deduction and accrual codes, etc.  
  • Assist with the preparation of materials, agendas, notes, handouts.
  • Supporting the Full Time Recruiter, may assist with the distribution of employment applications, transfers and other requests; collect resumes; respond to inquiries regarding vacant positions. Respond to and advise employees on the status of the application process.
  • Performs all other duties as assigned.



Bachelor's or equivalent combination of education and experience preferred.


Experience Requirements

2 years office experience. Experience with managing data and use of human resources information systems preferred.


Skill Requirements

  • Exceptional interpersonal and organizational skills.
  • Ability to work independently in a fast-paced environment and provide appropriate follow-up.
  • Ability to perform work requiring a high level of detail.
  • Must be proficient in MS Word, Excel, and Outlook with a working knowledge of mail merging, scanning, sorting data and report formatting.


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